Collection Statement

This Collection Statement provides important information about how Ledgerprise collects, uses, and handles your personal information. We are committed to protecting your privacy and complying with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This statement applies to personal information collected through:

• Our waitlist signup and early access registration
• Account creation and user registration
• Your use of the Ledgerprise platform
• Communications with our team
• Our website and related services

By providing your personal information to us, you acknowledge that you have read and understood this Collection Statement and our Privacy Policy.

Aperim Pty Ltd (ABN 46 150 699 737) is the entity collecting your personal information. We are an Australian company that operates the Ledgerprise enterprise budget management platform.

Our Contact Details:

• Privacy Enquiries: [email protected]
• General Enquiries: [email protected]

References to "we," "us," or "our" in this statement refer to Aperim Pty Ltd trading as Ledgerprise.

3.1 Waitlist and Early Access Registration

When you join our waitlist or register for early access, we collect:

• Email address — Your primary contact information for communications
• Name — If provided during registration
• Organisation name — If provided, to understand your use case
• Signup timestamp — When you registered
• Referral source — How you discovered Ledgerprise
• Communication preferences — Your email preferences

3.2 Account Registration and Platform Use

When you create an account or use our platform, we collect:

• Account details — Email, name, contact information
• Organisation information — Business name, industry, size
• Usage data — How you interact with the platform
• Financial data — Budget information you input into the system
• Technical information — IP address, browser type, device information

3.3 Communications

When you communicate with us, we collect:

• The content of your communications (emails, support requests, feedback)
• Contact details provided in correspondence
• Records of our interactions with you

3.4 Methods of Collection

We collect personal information:

• Directly from you when you provide it
• Automatically through your use of our services (e.g., cookies, analytics)
• From third parties in limited circumstances (e.g., payment processors, identity verification services)

4.1 Primary Purposes

We collect your personal information for the following primary purposes:

• Service delivery: To provide, maintain, and improve the Ledgerprise platform
• Account management: To create and manage your account
• Communications: To communicate with you about our services, updates, and your account
• Support: To respond to your enquiries and provide customer support
• Security: To protect our platform, users, and data from unauthorised access or misuse

4.2 Secondary Purposes

We may also use your personal information for:

• Product improvement: Analysing usage patterns to enhance our services
• Marketing: Sending promotional communications (with your consent)
• Research: Understanding user needs and market trends
• Legal compliance: Meeting our legal and regulatory obligations

4.3 Waitlist-Specific Purposes

If you join our waitlist, we use your information to:

• Notify you when Ledgerprise becomes available
• Provide early access opportunities
• Send important launch updates and announcements
• Gather feedback to improve our pre-launch offering

We will not use your waitlist information for unrelated marketing or sell it to third parties.

5.1 Who We Share With

We may disclose your personal information to:

• Service providers: Companies that help us deliver our services (hosting, email delivery, analytics, payment processing)
• Professional advisors: Lawyers, accountants, and auditors when required
• Regulators and authorities: Government agencies, law enforcement, or regulatory bodies when legally required
• Business partners: With your consent, for integrated services

5.2 Service Providers

We use carefully selected service providers who process personal information on our behalf. These include:

• Cloud hosting: For secure data storage and platform operation
• Email services: For transactional and marketing communications
• Analytics: For understanding platform usage and performance
• Payment processing: For handling subscription payments
• Customer support: For managing support enquiries

All service providers are bound by contractual obligations to protect your information and use it only for the purposes we specify.

5.3 We Do Not Sell Your Information

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

6.1 International Service Providers

Some of our service providers operate outside Australia. Your personal information may be transferred to, stored in, or processed in other countries, including:

• United States: Cloud infrastructure and email services
• European Union: Certain service providers
• Other locations: Where our service providers operate

6.2 Safeguards for Overseas Transfers

Before transferring your information overseas, we take reasonable steps to ensure that:

• The recipient complies with privacy laws comparable to Australian standards
• Appropriate contractual protections are in place
• Your information is protected to a standard substantially similar to Australian privacy laws

By providing your personal information, you consent to these overseas transfers.

You are not obligated to provide us with your personal information. However, if you choose not to provide certain information, we may not be able to:

• Waitlist: Add you to our waitlist or notify you when we launch
• Account creation: Create or maintain an account for you
• Service delivery: Provide our full range of services
• Support: Respond to your enquiries or provide assistance
• Verification: Verify your identity for security purposes

We will only collect information that is reasonably necessary for our functions and activities.

8.1 Accessing Your Information

You have the right to request access to the personal information we hold about you. To make an access request:

• Email us at [email protected]
• Describe the information you wish to access
• Verify your identity (we may request identification)

We will respond to access requests within 30 days. In most cases, access is free, though we may charge a reasonable fee for administrative costs in some circumstances.

8.2 Correcting Your Information

If you believe any personal information we hold about you is inaccurate, incomplete, or out of date, you have the right to request correction. To request a correction:

• Email us at [email protected]
• Describe the information that needs correction
• Provide the correct information

We will respond to correction requests promptly. If we decline to correct information, we will provide written reasons and inform you of your right to request a statement be associated with your information.

8.3 Updating Your Account

You can also update certain information directly through your Ledgerprise account settings, including:

• Contact details
• Email preferences
• Communication settings

We take reasonable steps to protect your personal information from misuse, interference, loss, and unauthorised access, modification, or disclosure. Our security measures include:

• Encryption: Data encrypted in transit (TLS) and at rest
• Access controls: Role-based access limiting who can view your data
• Infrastructure security: Enterprise-grade cloud security
• Monitoring: Continuous security monitoring and logging
• Regular audits: Periodic security assessments and reviews
• Employee training: Staff trained on privacy and security practices

While we strive to protect your information, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security but are committed to maintaining appropriate safeguards.

Under Australian privacy law and our policies, you have the following rights:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your information (subject to legal obligations)
• Opt-out: Unsubscribe from marketing communications at any time
• Complaint: Lodge a complaint about our handling of your information

10.1 Exercising Your Rights

To exercise any of these rights:

• Email: [email protected]
• Unsubscribe: Click the unsubscribe link in any marketing email
• Account settings: Update preferences through your account

10.2 Response Timeframes

We aim to respond to all privacy-related requests within:

• Access requests: 30 days
• Correction requests: 30 days
• Deletion requests: 30 days
• Unsubscribe requests: 5 business days

11.1 Making a Complaint

If you believe we have breached the Australian Privacy Principles or mishandled your personal information, you may lodge a complaint with us:

Privacy Officer
Aperim Pty Ltd
Email: [email protected]

Please include:

• Your contact details
• A description of your complaint
• Any relevant information or documentation
• The outcome you are seeking

11.2 Our Complaint Process

When we receive a complaint, we will:

• Acknowledge receipt within 5 business days
• Investigate the complaint thoroughly
• Provide a written response within 30 days
• Take appropriate remedial action if warranted

11.3 External Complaints

If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC):

Office of the Australian Information Commissioner
Website: www.oaic.gov.au
Phone: 1300 363 992
Email: [email protected]

12.1 Privacy Enquiries

For questions about this Collection Statement, our privacy practices, or to exercise your privacy rights:

Privacy Officer
Aperim Pty Ltd
ABN 46 150 699 737
Email: [email protected]

12.2 General Enquiries

For general questions about Ledgerprise or our services:

Support Team
Email: [email protected]

12.3 Further Information

For more detailed information about our privacy practices, please review:

• Privacy Policy — Full details of how we handle personal information
• Cookie Policy — Information about cookies and tracking technologies
• Terms of Service — Terms governing use of our services